A step-by-step guide on how to write a general letter of recommendation:
- Start with an introduction: Begin the letter with an introduction that includes the name of the person you are recommending, your relationship with them, and how long you have known them. For example, “I am writing to recommend Jane Doe, whom I have had the pleasure of working with for the past two years at XYZ Corporation.”
- Highlight their strengths: In the next paragraph, highlight the person’s strengths and accomplishments. Be specific and provide examples of how the person has demonstrated their skills and abilities. You can mention their work ethic, problem-solving skills, leadership abilities, teamwork, and any notable achievements. For example, “Jane is an exceptional team player who consistently goes above and beyond in her work. She played a key role in the successful launch of our new product line last year, where her attention to detail and excellent communication skills were critical in ensuring the project’s success.”
- Provide additional context: If applicable, provide additional context about the person’s character or personal qualities that make them an excellent candidate. For example, you can mention their positive attitude, their ability to work under pressure, or their willingness to take on new challenges. Be sure to provide specific examples to illustrate your points.
- Conclude with a recommendation: In the final paragraph, summarize your recommendation and express your confidence in the person’s abilities. Be clear and specific about the person’s potential and why you believe they are a good fit for the opportunity they are seeking. For example, “In summary, I strongly recommend Jane for any future opportunities. She has consistently demonstrated a strong work ethic, exceptional problem-solving skills, and outstanding leadership abilities. I have no doubt that she will excel in any endeavor she chooses to pursue.”
- Provide your contact information: End the letter by providing your contact information, in case the recipient has any further questions or needs to follow up with you. Include your name, title, phone number, and email address.
Remember to proofread your letter for any errors or typos, and ensure that you have addressed the letter to the correct recipient. With these steps in mind, you should be able to craft a strong and effective letter of recommendation.